What is a Deposition on DepoDirect?

DepoDirect provides capabilities to capture video, audio, and transcription (live, rough, certified) of legal proceedings. Each proceeding, whether it is a witness or expert deposition, hearing, mediation, or other event, is referred to as a Deposition in the platform.

Scheduling Depositions

Scheduling is a core feature of depositions in the DepoDirect platform. When an deposition is scheduled, our team goes to work setting up an online meeting and assigning one of our Digital Reporters to manage your deposition. We also take care of special requests as part of the scheduling process, such as providing an interpreter for 50+ languages.

How to Schedule a Deposition

Click on 'Schedule Deposition' from the Navigation 

Or from within a Case

Enter a New Case by typing in the case name

or if the Case has already been created, select the Existing Case

Enter all the relevant information about the deposition

To request an interpreter, toggle the button 'on' and select the desired language from the dropdown menu

Upload the deposition notice. Please note that draft notices are accepted. We only accept PDF formats only.

Review deposition details and click 'Confirm & Schedule' to schedule the deposition

After you schedule

Once you have submitted your scheduling request with DepoDirect, we will go to work to make sure everything is ready for you. We will send you a confirmation email with a calendar invitation and a meeting link.

After scheduling, you can go in to the deposition and get everything ready. You can add Exhibits to the deposition to make sure they are available for the Reporter during the deposition. You can also add Teammates to give them access to the deposition. You will be able to get those Exhibits and Teammates set up before and during the deposition.

Short notice scheduling

At DepoDirect, we want to provide deposition services for any deposition you have. We know that there will be occasions where you need to schedule on shorter notice than usual. Any deposition that is scheduled within 24 hours of the start time is considered "Short Notice Scheduling" by us.

In these cases, you will see a notice when you submit the deposition. The notice is a reminder that we will need a bit of time to locate someone to fulfill your deposition. As a part of that notice, a phone number is provided to allow you to directly contact us. You can use that phone number to reach us to confirm our receipt of your scheduling and expedite finding a Digital Reporter for you.

Cancellation

Canceling an deposition with DepoDirect is as easy as it is to schedule. You can navigate to the deposition you scheduled in your deposition list. Click on the date of the deposition, and you will be taken to the deposition Information page. On the deposition Information page, you will see a "Cancel deposition" link in red below all of the information. If you click on that and confirm the cancellation, then your deposition will be canceled.

Note that there is a late cancellation fee after 5 PM one business day before the scheduled event. Late cancellation fees are waived for firms with an enterprise subscription. Speak to a sales associate for more information.

Rescheduling

Rescheduling an deposition is just a few clicks with DepoDirect. You can navigate to the deposition you scheduled in your deposition list. Click on the date of the deposition, and you will be taken to the deposition Information page. On the deposition Information page, you will see a "Reschedule" link in blue below all of the information. If you click on that you will be able to provide the new date and time for the deposition. When rescheduling with DepoDirect, we will automatically transfer all of the deposition information to the new date and time, including exhibits and teammates.

Please note that rescheduling is equivalent to canceling the original deposition and scheduling a new deposition. We handle deposition this way to ensure that the meeting is handled properly and any short notice cancellations can be easily verified.

Teammates on Depositions

Deposition access for users in your organization can be managed at the Case level or for each Deposition. You can add a Teammate to a Case, which grants them access to all Depositions and Exhibits under that Case. Or you can add a Teammate to a Deposition, which only grants them access to that Deposition and its Exhibits. This provides flexibility by limiting how much information is shared in your organization.

Teammates can be added or removed as needed. When looking at the Teammates list on an deposition, the Permission column will indicate the kind of access that particular teammate has. On an deposition, there are four levels:

• Case Owner - This person is the creator of the Case the deposition is in, and their access cannot be removed.
• Case Access - This person is a Teammate on the Case and inherits their access from the Case.
• Deposition Owner - This person has Case Access, but created this particular deposition, and their access to this deposition cannot be removed.
• Deposition Access - This person has been granted access to just this deposition.

Exhibits on Depositions

The Exhibit list for an deposition is a list of all of the Exhibits added from the Case to the particular deposition. Every Exhibit in an deposition also exists at the Case level.

Exhibits can be stamped, which will apply the stamp at the Case level and be shown in all of the depositions that Exhibit is added to. This provides consistent stamping of a single document used across many depositions, so you don't have to keep track of whether the Exhibit has been previously introduced or not.

Exhibits can also be annotated at the deposition level. These annotations are stored for the particular deposition, allowing you to annotate Exhibits differently for each deposition.